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Issue 19 July 2007

Motivation MattersWelcome!
 
We want to deliver value through Perform. Your opinion matters to us.
 
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We want to make things better.
 
 
 
Motivation MattersIntroduction
 
Dangerous subjects abound this month with a controversial Great Leader. Also we consider the best way to give performance feedback and review the options for change in the National Health Service.
 
All feedback is most welcome!
 
If you have suggestions for article topics or wish to guest author Great Leader articles then contact us at Perform@motivationmatters.co.uk. Editorial support is available if required.
 
Motivation MattersThe Great Leader Series - Douglas Jardine Douglas Jardine http://en.wikipedia.org/wiki/Wikipedia:Text_of_the_GNU_Free_Documentation_License
 
Our Great Leader this month has been guest authored by Mike Stokes of Exportential Ltd.

Jardine is a notable figure in cricketing history who quite definitely made his mark on the game (and on some of his opponents too!).

As with each of our Great Leaders there are lessons to learn from their successes and failures.

This link takes you to the full article on our website.

Motivation MattersThe Best Practice Forum- giving feedback to improve performance
 
One of the fundamental components of the management task is giving feedback on performance. The outcome should be that your people adapt their performance more in line with the organisation’s needs.

© Passigatti | Dreamstime.comThe fashion today, the “you’re fired” feedback from Sir Alan Sugar, is simply not effective. That belongs in The Office not your office.

There are some managers who tread so softly that they do not give effective feedback at all, good or bad.

If the manager is to modify the person’s behaviour the feedback has to be effective, relate to the person receiving it and contain actionable commentary. It is always a good idea to talk about what was good to start with, but always ensure the negative feedback is heard too.

The first point is that we only hire people for some hours a day. We do not “buy” them, we rent their behaviour in the work context. We have no rights over them as a person but we do have the right to expect their behaviour to comply with the organisation’s needs, for them to support the organisation in pursuit of its objectives. Even more than that the person should support their manager, because they are the connecting link to the organisation. There are a few exceptions. For example the police take an oath to uphold the law and the armed forces an oath of allegiance to the monarch (in the UK). The rest of us need to support our boss.

What we don’t do is call the person “useless” or worse. We only rent their behaviour and every person is a unique and valuable human in their own right.

The feedback must discuss the behaviour that was sub-standard, always from the assumed base that the person behaved with good intent. If we think the person was “just messing about” we will communicate that in our tone and manner.

Explore the situation, discuss why the behaviour was inappropriate. Assume that more information or more training will fix the situation.

Be very clear what behaviour is needed under what conditions. Build the decision making model in the person’s head so they understand the circumstances and the appropriate behaviours.

Offer your personal support. Say that if the person is unsure to come and ask you for help making the decision. Not to make the decision yourself note, but to help the person make the decision himself.

It is always best to define a numerate measure where you can.

Provide regular reviews to make sure the person’s understanding is growing. Offer to review in one month, then three months so you meet a couple of times before the next formal performance review. © Jsnover | Dreamstime.com

Don’t forget the open door policy. The manager’s job is managing people not shuffling paper.

Take every opportunity to communicate your expectations.

Sometimes you will find that a person will persistently fail to improve their performance. If you have tried repeatedly to improve that performance without success then other actions are needed.

A manager cannot continue to accept sub-standard performance but must change the person’s role to one more suitable to their ability.

There are too many instances of people not being aware of how they can improve or what they have done badly.
 
Bad management is the cause – poor performance is the result!
 
To enquire about our bespoke, 100% guaranteed performance improvement services
email enquiry@motivationmatters.co.uk or phone on 01787 378851.

 
Motivation MattersCurrent Thinking- the National Health Service in the UK
 
The NHS is the UK’s national, now subject to Scottish and Welsh local control, health care provision, covering everything from serious hospital treatment to local doctors. http://en.wikipedia.org/wiki/Wikipedia:Text_of_the_GNU_Free_Documentation_License

Created in 1948, it is the largest organisation Europe and the fifth largest in the world! No surprise then that there are a few management difficulties.

It is difficult to discuss an organisation of 1,330,000 people as a single entity but a systems view of the NHS raises some interesting points.
 

My interest was sparked by an article in The Times (July 5, 2007) regarding the second review (in two years) aimed at boosting staff morale. Given that GPs’ (local doctors) salaries are now up in the £250,000 pa bracket I wondered if this was proof that money doesn’t motivate!

Alan Johnson, the Health Secretary, reportedly said “We’ve put a lot of money in, but that hasn’t led to a lot of happy bunnies”. These are the unhappy bunnies we trust with our lives!

It seems that medical staff, like scientists, lawyers and other professionals, believe the task of management simply does not exist. Professionals know what is right and how to best achieve it. They are so steeped in their technical speciality that no other viewpoint stands a chance. There is a deep chasm between the technical staff and the management/administration in most organisations. The medical profession seems to be the most extreme. One has to ask why.

Medical staff make life or death decisions every day. There will never be enough money for everything for everyone. Although there is very little public discussion on the morality of withholding treatment, it is the routine practice to deny treatment to those who will benefit less by dint of age, weight, unhealthy habit, survival rate or even local supply constraints.

This has to be an emotionally upsetting decision to make. The health care professionals will either suffer emotionally with every loss or become hardened to the situation and lose empathy with their patients. This loss of empathy is an established characteristic in the police and prison services.

Consider the feelings of this group of intelligent, hard-working, caring people living with denying treatment to people due to lack of resources, basically lack of money.

Imagine the frustration at spending resources on reporting targets, which show great improvements, when you see the truth every day. Then to make matters worse, their own substantial pay rises mean lack of funds to maintain services! How do the medical staff feel then? Now they are part of the problem as they are taking some of the funds that could have been spent on patient care. Only the very strong willed will be able to resist switching their thoughts and feelings to maximising pay and viewing the patient’s treatment as targets to hit. Festinger’s Cognitive Dissonance theory says you can only hold contradictory beliefs for a short time.

These are caring people and their consciences will not let them forget – no wonder they are not “happy bunnies”. These words must have caused a surge of rage at the lack of understanding shown by their bosses.

One has to pity Sir Ara Darzi who has been asked to conduct this year’s review of the NHS.

It is just not conceivable that an organisation of this size and complexity can be fixed by someone saying “ah ha, it’s obvious we should do x, y and z and all will be well”.

© Jwblinn | Dreamstime.comSadly this is the model of change in the UK’s national services. Someone, with the ear of our servants in government, has an idea and we spend tens of billions of pounds changing everything to the new way, with insufficent evidence or experience that it is a good idea in practice! How about allowing different areas to experiment and encouraging diversity?

In fact what we need is for the medical staff to be motivated to behave in a way that supports the objectives of the organisation – which may be different from their professional motivation.

There needs to be strong management to insist on this appropriate behaviour and improve productivity dramatically (because more people should be treated). Why not create competing solutions through local experiment? Some will be better served than others as better ways of working are found. Is that not preferable to everyone receiving less health care than is practicable? The best methods can be adopted and the experimentation allowed to continue.

When Matrons had control of their wards they were clean and MRSA was not a public threat (a 10% bleach solution kills MRSA). That proven, effective local control was lost. We need local control, local experimentation with the “local management” subject to local accountability.

This means elected local health provider management boards. The voting public will then be responsible for choosing from competing manifestos and the life-or-death finance based decisions will be a matter of public choice.

Unfortunately the UK has shown a corporatist, centralising trend under governments in the last 30 years and losing centralised control of the NHS is not on the agenda.

The NHS is too important to be left to the mercy of remote politicians, bureaucrats or medical staff.

Time for strong management with local accountability.
 
Do you have a major change programme to conduct? To get bespoke, experienced, 100% guaranteed support
email change@motivationmatters.co.ukor phone 01787 378851.
 
Motivation MattersThought provoking?
 
There is only way to achieve a different outcome from the usual day to day performance. Doing the same thing produces the same result. How do you decide what do differently? You can either choose at random or make an educated choice. An educated choice is only possible if you have new ideas from which to choose.
 
Learning something new each day is a secret of staying young and entrepreneurial in spirit!
 
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